McMaster University

Group Study Rooms Booking Policy

The goal of the Health Sciences Library Group Study Rooms Booking Policy is to provide fair and equitable access to a limited resource.

NOTICE: failure to follow these policies, or other applicable library policies, may result in a temporary or permanent suspension of booking group study rooms.

General Policies Governing the Appropriate Use of Study Rooms:

  • Study rooms are available for a maximum period of three hours. No renewals are permitted.  However, if another room is available then the student may use that room.
  • Study rooms are intended for groups of 2 or more students.
  • Rooms may not be reserved or "held" for one person only.
  • Group study rooms are intended ONLY for group study.
  • Study rooms are NOT available for meetings, classes, tutorials, review sessions, extended office hours, clubs or organizations.
  • Groups who are not using the equipment in a viewing room may be asked to relocate if the equipment is needed by another group, and only if another room is available.
  • Vacate the study room when your time is up.
  • All rooms must be vacated 15 minutes prior to Library closing
  • Fines for not returning room keys on time are $2.00 per hour or any part of an hour.  The individual who signs out the key is responsible for ensuring that it is returned on time.
  • The Library's Regulations Governing Behaviour applies in all group study rooms
  • If you find that a room was left in poor condition by the previous occupants, report this immediately to the Circulation Desk.
  • The Library is not responsible for personal items left unattended in these rooms
  • Food is NOT Permitted in Group Study Room - HSC 1B15 due to the sensitive technology in the room.

Same Day Study Room Booking:

  • Reservations can only be made in person at the Circulation Desk.  No telephone or online reservations will be accepted.
  • A valid McMaster University student ID must be presented when making a reservation and at the time room keys are signed out at the Circulation Desk.
  • The student that made the reservation must be the same person who signs out the room key.
  • Bookings are held for 15 minutes after which the reservation is invalid, and another group may use the room.
  • Available study rooms can be signed out for immediate or same day use on a first-come-first-served basis to all McMaster University students.

Advanced Booking:

  • Reservations can be made up to seven days in advance by Faculty of Health Sciences students (see below).
  • Each Health Sciences student may have only one pre-booking within a 7 day period.  If a student has already pre-booked a room, they are still eligible to use another room on a first come, first served basis.
  • A valid McMaster University student ID must be presented when making a reservation and at the time room keys are signed out at the Circulation Desk.
  • The Faculty of Health Sciences student that made the reservation must be the same person who signs out the room key.
  • Bookings are held for 15 minutes after which the reservation is invalid, and another group may use the room.
  • Alternatively, students may wish to list other group members as part of the reservation, but only a Health Sciences student can sign out a room key for an advanced booking.
  • Only students in the following departments, schools or programs within the Faculty of Health Sciences are able to pre-book a room:
    • Nursing (McMaster Campus students only)
    • Midwifery
    • Bachelor of Health Sciences
    • Medicine
    • Rehabilitation Sciences
    • Residents (all programmes)
    • Pharmacology Co-op students
    • Child Life Studies
    • Physician Assistant
    • All FHS Graduate Programs (includes Health Research Methodology and Medical Sciences)

This policy does not apply to the largest Study Room on the lower floor (HSC 1B20).

Revised October 21, 2013