McMaster University

Large Group Study Room (1B20) Booking Policy

The goal of the Large Group Study Room (1B20) Booking Policy is to provide fair and equitable access to a limited resource.

NOTICE: failure to follow these policies, or other applicable library policies, may result in a temporary or permanent suspension of booking group study rooms.

General Policies Governing the Appropriate Use of 1B20:

  • This room is intended for groups of 6 or more students (up to 18 individuals).
  • Faculty or staff may book this room with Jennifer McKinnell, Head of Public Services via email (mckinn@mcmaster.ca).
  • This room is intended ONLY for group study.
  • Study rooms are NOT available for meetings, classes, tutorials, review sessions, extended office hours, clubs or organizations.
  • Vacate the study room when your time is up.
  • The room must be vacated 15 minutes prior to Library closing.
  • Fines for not returning room keys on time are $2.00 per hour or any part of an hour.  The individual who signs out the key is responsible for ensuring that it is returned on time.
  • The Library's Regulations Governing Behaviour applies in all group study rooms.
  • If you find that a room was left in poor condition by the previous occupants, report this immediately to the Circulation Desk.
  • The Library is not responsible for personal items left unattended in these rooms.

Same Day Large Group Study Room Booking:

  • Reservations can only be made in person at the Circulation Desk.  No telephone or online reservations will be accepted.
  • A valid McMaster University student ID must be presented when making a reservation and at the time room keys are signed out at the Circulation Desk.
  • The student that made the reservation must be the same person who signs out the room key.
  • Bookings are held for 15 minutes after which the reservation is invalid, and another group may use the room.
  • Normally, the room is available for a maximum period of three hours.  No renewals are permitted.  However, if a time period longer than three hours is required, permission may be granted on a case by case basis.  For more information, contact Jennifer McKinnell, Head of Public Services via email (mckinn@mcmaster.ca).
  • This study room can be signed out for immediate or same day use on a first-come-first-served basis to all McMaster University students.

Advanced Large Group Study Room Booking:

  • During the months of September and January, this room is not available for advanced booking.
  • Reservations can be made up to seven days in advance by Faculty of Health Sciences students (see below).
  • Each Health Sciences student may have only one pre-booking within a 7 day period. If a student has already pre-booked a room, they are still eligible to use another room on a first come, first served basis.
  • A valid McMaster University student ID and Faculty of Health Sciences Card must be presented when making a reservation and at the time room keys are signed out at the Circulation Desk.
  • The Faculty of Health Sciences student that made the reservation must be the same person who signs out the room key.
  • Bookings are held for 15 minutes after which the reservation is invalid, and another group may use the room.
  • Alternatively, students may wish to list other group members as part of the reservation, but only a Health Sciences student can sign out a room key for an advanced booking.
  • Only students in the following departments, schools or programs within the Faculty of Health Sciences are able to pre-book a room:
    • Nursing (McMaster Campus students only)
    • Midwifery
    • Bachelor of Health Sciences
    • Medicine
    • Rehabilitation Sciences
    • Residents (all programmes)
    • Pharmacology Co-op students
    • Child Life Studies
    • Physician Assistant
    • All FHS Graduate Programs (includes Health Research Methodology and Medical Sciences)

For clarification, questions or concerns, contact Jennifer McKinnell, Head of Public Services (mckinn@mcmaster.ca).

This policy only applies to the Study Room on the lower floor of the (HSC 1B20).  See Group Study Room Booking Policy for more information about other bookable group study spaces in the Health Sciences Library.

Revised November 24, 2011