McMaster University

Health Sciences Library Reports

Health Sciences Library Report 2011-2012

Space

A donation from the McMaster University-Hong Kong Foundation allowed for the naming of our Circulation Desk. The funds will be used to upgrade library furniture including the shelving/filing unit behind the circulation desk and the cabinets and shelving in the History of Health and Medicine Room. The carpets will be replaced throughout the library; the work will be carried out in the late summer/early fall of 2012.

Services

While no new services were developed, use of our liaison and interlibrary loans services continued to grow. We will be monitoring workload in circulation and reference and will be adjusting staffing and hours if needed.

We now provide library support for the Hamilton Health Sciences Children’s Hospital located in our building. Use of this service has been growing.

The Niagara Regional Campus of the Undergraduate MD Program will be moving from the St. Catharines General Hospital to a new building on Brock campus. Negotiations are underway for the Brock University library to house and circulate the print collection acquired for the students in St. Catharines.

Education

The education liaison program is highly valued (see Funding below). A proposal for a new graduate program in Health Sciences Education was accepted, with input from the Health Sciences Library. Although funding to support the program was included in the proposal, it is unclear as to when that funding will be made available.

The History of Health and Medicine Librarian is working with faculty and liaison librarians to plan and implement a program to integrate the history of health and medicine into the curricula of the educational programs.

Collection

The Library spends about $100,000 on print books each year, but our focus is moving towards maintaining a core collection in print and purchasing electronic. We maintain a standing order for LWW ebooks, purchased the Jones & Bartlett frontfile for 2011, and contributed toward the University Library’s purchase of the Springer 2012 eBook frontfile. The Library had planned for a journal cancellation project in 2011-12, but this was postponed after the Faculty confirmed additional funding for the current year.

In consultation with the Anatomy Department, the Library cancelled ADAM interactive and replaced it with much less expensive products: Thieme Teaching Assistant and Winking Skull Pro. These two products are integrated into the anatomy curriculum and are heavily used by the instructors. We cancelled Essential Evidence Plus and these funds will be used to maintain our access to DynaMed.

In November we trialed Elsevier’s SciVal institutional research profiling product.We are very interested in identifying our key researchers, and knowing what resources they use to produce papers. This product allows the user to mine this information. We hope to locate a similar product in the future that is more within our budget. We are also investigating Swetswise Searcher as a metasearch engine for our various ebook sets. It looks like a promising product.

Resource Sharing / Consortia

We continue our planning with members of the Hamilton and District Health Library Network on “Building an Academic Health Sciences Library Network”. We will be rationalizing print collections in the summer of 2012, with McMaster holding the consolidated journal runs. In conjunction with our hospital partners we will be identifying a core set of clinical resources to be licensed across all institutions, with a head-to-head test of UpToDate and DynaMed in the spring of 2012.

User Community

Quick surveys conducted in October 2011 and March 2012 continue to show that the major users of the physical library are students, with 66% enrolled in non-Faculty of Health Sciences programs.

We continue to struggle with setting up and maintaining patron library access for our many clinical faculty; desktop access to online resources is seen as the big carrot to entice healthcare practitioners to take on teaching roles in our educational programs, but communication as to who they are and the terms of their affiliation agreements is challenging.

New Technology

The Health Sciences Library has licensed LibGuides and will be converting many of its current web pages to guides for programs, topics and services.

The implementation of Symphony from Sirsi/Dynix and VuFind as the public interface continues, with much frustration for staff and users alike. The intention is to have all of the features available in VuFind in the summer of 2012 in advance of September 2012.

We hope to implement Relais Express during the summer of 2012 in order to facilitate the desktop delivery of documents to our users.

PrintSmart, the central McMaster-managed printing and copying service, is still a challenge. Many of the promised enhancements have yet to be implemented including the ability to add funds via debit or credit or to charge to an institutional or group account. The latter is of particular importance for researchers and hospital staff.

Staffing

Most CAW staff job descriptions were rewritten and re-evaluated with full implementation in September 2012; as a result, 13/15 staff received salary increases. Two systems jobs are still awaiting rewrites as McMaster HR intends to look at all IT jobs across the university at the same time.

A new position, Supervisor Circulation and Collections Maintenance, was created and staffed as of January 16, 2012. This position had been eliminated in 2009 when the incumbent retired; however, the staffing and systems complexities of the area required dedicated, hands-on management.

The MLIS co-op student who worked with us during the 2010/2011 academic year returned in May for a one year contract to carry out a project looking at the multimedia/learning resources needs of the Faculty of Health Sciences educational programs.

Jennifer McKinnell, Head of Public Services, has been chosen as one of the five NLM/AAHSL Leadership Fellows for 2011-2012. We are very proud of her achievement.

Funding

The Health Sciences Library was again able to balance its 2011/2012 budget thanks to several staff leaves and a strong Canadian dollar. As of 2012/2013 the Library will get direct funding for 5 of the 7 librarian positions. The Faculty of Health Sciences now contributes $1 million in direct funding, or 25% of the Library budget and the Dean has promised to cover any shortfall in the information resources budget. We are very fortunate that the Faculty administration sees the importance of the Library in support of its mission; however, it means the we are constantly having to show evidence of our value and efficiency.

Major Events

  • FHS Writes September 27, 2011 our third and final annual celebration of publishing by our faculty
  • Announcement of a $30 million gift from the Boris family (http://fhs.mcmaster.ca/main/news/news_2012/boris_family_gift.html) which was held in the Library’s Reading Pavilion.
  • McMaster University Library Review March 26-27, 2012
  • Day in Faculty Development April 25, 2012
  • Faculty of Health Sciences Graduate Research Poster Days May 8, 9, 10 and 16, 2012
  • Chair Recognition Gala June 26, 2012
  • Departure of the University Librarian - June 30, 2012
  • CHLA/ABSC 2012 June 11-15 in Hamilton

Key Priorities

  1. Assessing our value.
  2. Enhancing our virtual presence.
  3. Leading the push to build a robust academic health library network.
  4. Succession planning

APPENDIX: Statistical Summary

External Indicators

The Health Sciences Library submits detailed statistics to the Association of Academic Health Sciences Libraries for publication in the "Annual Statistics of Medical School Libraries in the United States and Canada". The table below provides McMaster's ranking on selected indicators among the 127 libraries reporting in 2010-2011. As in previous years, the statistics show that the Health Sciences Library is a very popular location and that despite the large electronic collection, the print collection is still heavily used. Despite growing use of the liaison librarian service, the number of librarians is still very low compared to other North American medical school libraries.

Ranking of 127 Medical School Libraries in 2010-2011

 


Library

Gate Count

In-house Use of Collection Items

Items Borrowed from Outside Sources

Librarians

Total Staff

Collection Expenditures
($US)

McMaster

672,375

78,113

3,767

8.0

29.71

1,692,630

Mean

232,222

16,926

4,290

10.99

31.06

1,857,743

Standard Deviation

139,944

18,952

4,869

5.41

15.92

844,294

Minimum

10,444

0

0

2

3

220,582

Maximum

681,237

92,215

29,295

27

96.75

4,264,190

McMaster's Ranking

2
(out of 112)

3
(out of 126)

48
(out of 125)

95
(out of 127)

54
(out of 127)

62
(out of 125)

 

McMaster's Ranking in 2009-2010

2

3

36

96

62

46

Source: Annual Statistics of Medical School Libraries in the United States and Canada, 2010-2011 34th ed. Seattle: Association of Academic Health Sciences Library Directors, 2012.

 
Internal Indicators

Organizational Statistics (2011-2012 statistics currently being compiled)

Collections

2006-2007

2010-2011

2011-2012

Current journal titles (all formats)*
       Current journal titles - electronic
       Current journal titles - print
Current book titles (all formats)*
      Book titles - electronic
      Book titles - print
* some titles are held in both print and electronic format

4,202
4,026
n/a
56,917
1,103
55,814

4,648 4,467
271
57,350
2,136
55,214

4,652
4,379
273
58,768
2,506
56,262

Facilities

2006-2007

2010-2011

2011-2012

Hours of opening per week
Seating for public use
Number of computer workstations for public use
Number of laptops for public use
Group study rooms

** the upper level of the library was closed for renovations, resulting in very limited seating and computer workstations and no group study rooms

98
**
**

10
**

 

 

97
725
82

10
15

97
725
84

10
15

Use and Services

2006-2007

2010-2011

2011-2012

Entrance count
Lending
Inter-library lending
Inter-library borrowing
Reference questions answered‡
Library Instruction‡:
     number of orientation sessions
     number of education sessions
     number of participants
Consultations

** the upper floor of the library was closed for renovations, resulting in very restricted services and access to the physical collections

† the study space on the upper floor of the science and engineering library was completed; a large number of students using the Health Sciences Library come from those Faculties

‡ Much of the support previously offered at the Information Desk and during instruction sessions is now provided through specialized consultations with liaison librarians

285,314**
34,646**
7,145
5,573
13,285

5**
149
2,652
n/a

672,375

45,700
5,526
3,767
11,139

15
189
3,596
409


580,639†
42,744
3,218
4.089
8,698

2
181
2,761
460










Liz Bayley, Director
August 7, 2012